Data Protection Information

The Fraunhofer Institute for Environmental, Safety,
and Energy Technology UMSICHT
Osterfelder Strasse 3
46047 Oberhausen, Germany
Internet: www.umsicht.fraunhofer.de

is a constituent entity of the

Fraunhofer-Gesellschaft 
zur Förderung der angewandten Forschung e.V.
Hansastrasse 27 c
80686 Munich, Germany
Internet: www.fraunhofer.de

and as such has no separate legal status.

When using this website, your personal data will be processed by us as the data controller and stored for as long as is necessary for the fulfilment of the purposes specified and statutory requirements. Below, we will provide information about which data this involves, how it will be processed and to which rights you are entitled to in this regard.

Personal data, as defined by Article 4(1) General Data Protection Regulation (GDPR) includes any information relating to an identified or identifiable natural person.
 

 

1. Name and contact data of the data controller and of the corporate Data Protection Officer

2. Processing personal data and purposes of processing

3. Transfer of personal data to third parties

4. Cookies

5. Web analysis through Leadlab

6. Social plug-ins

7. YouTube

8. Rights of the data subject

9. Information on your right to object pursuant to Article 21 GDPR

10. Data security

11. Timeliness and Amendments to this Data Protection Information
 

1. Name and contact data of the data controller and of the corporate Data Protection Officer


This data protection information is applicable to data processing on all websites of the Fraunhofer Institute for Environmental, Safety, and Energy Technology UMSICHT, which refer to this data protection information. Controller is::

Fraunhofer-Gesellschaft
zur Förderung der angewandten Forschung e.V.
Hansastrasse 27c
80686 Munich, Germany

for the Fraunhofer Institute for Environmental, Safety, and Energy Technology UMSICHT (hereinafter referred to as “Fraunhofer UMSICHT“)

E-mail: info@umsicht.fraunhofer.de
Phone: +49 208 8598-0
Fax: +49 208 8598-1290

The Data Protection Officer at Fraunhofer may be reached at the above-mentioned address, attention of Data Protection Officer or at datenschutz@zv.fraunhofer.de.

In case you have any questions about data protection law or your rights as the data subject, you may directly contact our Data Protection Officer.

2. Processing personal data and purposes of processing

a) When visiting the website

You may access the website www.umsicht.fraunhofer.de without having to disclose any details of your identity. What the browser on your terminal device does automatically is only to send information to the server of our website (e.g. browser type and version, date and time of access) so as to allow a connection with the website. This also includes the IP address of your requesting terminal device. It is temporarily stored in a so-called log file and automatically deleted after 4 days.

The IP address is processed for technical and administrative purposes regarding connection set-up and stability, to guarantee the security and functioning of our website and to be able to track any illegal attacks on the website, if required.

The legal basis for processing the IP address is the first sentence of point (f) of Article 6(1) GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website.

We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file. Moreover, we use cookies and analytics services when you visit our website. You will find explanations that are more detailed in this data protection information below.
 

b) When registering for events

We offer a variety of events through our website on a regular basis, for which you may register online. When registering for an event, you need to enter the following mandatory data. These include:

  • First name and surname
  • Address
  • E-mail address
  • Payment data (only for events with costs and depending on the payment method you choose)

Any other mandatory data are marked as such (e.g. with *). Besides, other data may often be entered voluntarily.

The processing of the mandatory data is carried out in order to identify you as a participant of the event, to reserve the participation place as well as to establish or implement the contract on participation with you and to provide you with information on the event before, during and after the event in order to enable you to participate optimally and to enable us to plan and guarantee a smooth course of events. If we collect your payment data for events with costs, we will need this data to bill the participation fee. The provision of voluntary data enables us to plan and carry out the event in accordance with your interests.

The data processing is carried out at your request and is required in accordance with the first sentence of point (b) of Article 6 (1) GDPR for the purposes mentioned for the performance of the participation contract and in order to take steps prior to entering into it.

We store the data we collect in the context of event registrations for 6 months unless you have consented to a longer storage period under Art. 6 (1) lit. a GDPR.

For the registration of our events through our web forms, we work in collaboration with the service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan (“Mailingwork”). The purpose of the collaboration is to professionally manage online registrations. For this purpose, the entered data is stored on the servers of Mailingwork in Germany.

We have concluded an order processing agreement with Mailingwork. By this agreement, Mailingwork assures that it will process the data on our account in accordance with the General Data Protection Regulation and guarantees the protection of rights of the data subjects.

In order to document the event, photos and videos will be made. It cannot be ruled out that you can be identified directly or indirectly from the recordings, so that this is personal data. The recordings are made for Fraunhofer and used for news directly related to the event and for internal and external reporting by and through Fraunhofer. In addition, the recordings are published for follow-up reporting on our media platforms such as Facebook, Twitter, LinkedIn and YouTube or on our website. This processing is especially necessary to document our event and to promote future events.

Data processing is carried out based on first sentence of point (f) of Article 6 (1) GDPR. The above-mentioned purposes are legitimate interests within the meaning of the aforementioned provision. The recordings are stored for 3 years.
 

c) When using the ordering service

On our website we offer an ordering service to order printed material on our freely accessible media (while stocks last) free of charge as a single copy or subscription. Within the scope of the order, we collect the following mandatory data

  • Title
  • First name, surname
  • Address
  • E-mail

You can also voluntarily provide further information (e.g. company, department) and provide references to your order.

The personal data collected by us for the order will be stored until the expiry of the statutory warranty period (2 years, § 438 para. 1 no. 3 BGB) and deleted thereafter, unless we are obliged to store the data for a longer period of time in accordance with Article 6 para. 1 sentence 1 lit. c GDPR due to tax storage and documentation obligations (in particular § 147 AO). For this period (regularly ten years from the conclusion of the contract), the data will be processed again solely in the event of a review by the tax authorities. Otherwise, the data will be blocked for further processing. 

 

d) When subscribing to a newsletter

On various occasions, we offer on our website the option to register for a newsletter or press distribution list. If you have expressly given your consent pursuant to the first sentence of point (a) of Article 6(1) GDPR, we will use your email address to regularly send you selected information which inform you about the work at our institute and/or other Fraunhofer e.V. facilities and/or events. The topics and contents of the selected information are determined by the mailing list for which you have registered.

After your registration, you will receive a registration notification by e-mail, which you must confirm in order to receive the newsletter (so-called double opt-in). This serves us as proof that the registration was actually initiated by you.

Unsubscribing is possible at any time, e.g. via a link at the end of each newsletter. Alternatively, you may also send your unsubscribing request to abmeldung@umsicht.fraunhofer.de. After withdrawing your consent for sending the newsletter, your email address will be deleted immediately.

We send our newsletter by means of the service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan (“Mailingwork”). The e-mail addresses (for the press distribution list also company/organization) as well as possibly other voluntary details of our newsletter recipients are stored on our behalf on the servers of Mailingwork in Germany.

Mailingwork uses this information to send and evaluate the newsletter on our behalf. For this purpose, we have concluded an order processing agreement with Mailingwork. By means of this agreement, Mailingwork assures that it processes the data in accordance with the General Data Protection Regulation and guarantees the protection of rights of the data subjects.

Mailingwork assures that personal data is fully protected against unauthorized access. Mailingwork itself does not use the data of our newsletter recipients to write to them or to transfer the data to third parties. As a reliable email sender, Mailingwork is also certified by the Certified Senders Alliance. 

 

3. Transfer of personal data to third parties


If we pass on personal data that we collect via the website to processors, we will inform you of this in this data protection information during the respective data processing operation, naming the specific recipient.

In particular, if you have registered for an event, it may be necessary to transfer your personal data to an external event organizer in order to fulfill the contract. In connection with a business event registration, you will be informed about who the organizer is and whether the organizer is an external organizer. The external organizer will process personal data in connection with the business event and in particular for attendee management.

Otherwise, we forward your personal data to third parties only if:

  • you have given your express consent pursuant to the first sentence of point (a) of Article 6(1) GDPR,
  • it is necessary for the performance of a contract with you pursuant to the first sentence of point (b) of Article 6(1) GDPR, (for example, when passing on payment data to shipping companies for the purpose of delivering the goods you have ordered or when passing on payment data to payment service providers or credit institutions in order to execute a payment transaction);
  • a statutory obligation exists for transferring pursuant to the first sentence of point (c) of Article 6(1) GDPR.

The data forwarded may be used by the recipients exclusively for the purposes specified.

 

4. Cookies


This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware.

Cookies store information associated with the specific device used. That does not mean that we can directly identify you.

We use cookies for the purpose of making the use of our offers more convenient and pleasant for you. For example, we use so-called session cookies to allow session controls or to save data entries in forms or shopping carts during the session. At the latest, session cookies are deleted when you close your browser.

We also use temporary cookies to optimize user-friendliness; these cookies are stored on your device for [XX] days. When you visit our site again to use our services, these cookies will automatically detect that you have visited in the past and will reapply your previous entries and settings so that you do not have to enter them again.]

On the other hand, we use cookies to statistically record the use of our website for the purpose of optimizing our offers for you (see Point ‎4). When you visit our site again, these cookies make it possible for us to automatically recognize that you have already visited our site before. These cookies are deleted after [XX] days.

The data processed by the cookies are necessary for the above-mentioned purposes to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) lit. f GDPR.

Most browsers automatically accept cookies. However, you can configure your browser to not save any cookies on your computer or to display a notice before new cookies are saved. Completely disabling cookies may mean that you cannot fully use all functions of our website.

 

5. Web analysis through Leadlab

On our website, we use the Leadlab service by Wiredminds GmbH and its tracking pixel technology to analyze user behavior and optimize our site based on it. The service particularly allows us to identify which companies have visited our site. In doing so we do not obtain any information that may identify you directly.

In connection with the use of Leadlab, cookies and tracking pixels are used which allow statistical analysis of the use of this website through your visits. Information, including personal information about your visiting behavior, is stored in the cookie and sent to Wiredminds or is directly obtained by Wiredminds. The information is processed by Wiredminds, who use a pseudonym in a usage profile for the purpose of analysis. The data is anonymized to the extent possible.

The data thus collected is not used to identify you except with your express consent, nor is the data merged with your personal data as a bearer of the pseudonym.

If IP addresses are collected, they are immediately anonymized after collection by deleting the last number block.

For more information about data protection at Wiredminds, please visit their website.

The data is processed based on our legitimate interest, pursuant to point (f) of Article 6(1) GDPR, to optimize our online offer and our web presence. Wiredminds processes the data on our behalf and we have concluded an order processing agreement with Wiredminds. It ensures that the data processing on our behalf takes place in accordance with the General Data Protection Regulation and that the rights of the data subjects are protected.

If you do not wish that your usage behavior is recorded and analyzed, you may object by means of opt-out cookies. An opt-out cookie is set which prevents future capturing of your data when visiting this website. The opt-out cookie is only applicable to this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you need to reset the opt-out cookie

 

6. Social Plugins

We use so-called social media buttons (also called social media plug-ins) on our website. These are small buttons by means of which you may publish the contents of our website in your profile on social networks.

If you activate such a button, a connection is established between our website and the social network. In addition to the contents in question, the operator of the social network also obtains additional, partly personal, information. For instance, it includes the fact that you are currently visiting our site.

The social media buttons are integrated using the so-called Shariff solution. This solution prevents a connection with a social network from being established just because you access a page with a social media button, without actually activating it. This means that information is sent to the social network only when you press the button.

We use the following social media plug-ins:

a) Facebook Ireland Limited: share on Facebook

Information is partly transferred to the parent company Facebook Inc., headquartered in the USA. It respects the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield program of the US Department of Commerce.

For the purpose and scope of the data collection and the further processing and use of the data by Facebook as well as your related rights and configuration options for protecting your private space, please refer to the Facebook privacy notice.

b) Twitter International Company: share on Twitter

Information is partly transferred to the parent company Twitter Inc., headquartered in the USA. It respects the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield program of the US Department of Commerce.

For more information on data protection with Twitter, please refer to the Twitter privacy statement.

 c) LinkedIn: share on LinkedIn

Information is partly transferred to the parent company LinkedIn Corporation, headquartered in the USA. It respects the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield program of the US Department of Commerce.

For more information on data protection with LinkedIn, please refer to the LinkedIn privacy statement.

 

7. YouTube

On the basis of a consent pursuant to the first sentence of point (f) of Article 6(1) GDPR, we use components (videos) of the company YouTube, LLC 901 Cherry Ave., 94066 San Bruno, CA, USA (hereinafter: “YouTube”), a company of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter: “Google”) on our Internet pages.

In so doing we use the option of “extended data protection mode” provided by YouTube.

When you access a page containing an embedded video, a connection to the YouTube servers is established and the contents are displayed on the Internet page through a notification to your browser.

Pursuant to YouTube specifications, in the “extended data protection mode” your data - especially which of our Internet pages you have visited as well as device-specific information including the IP address - is sent to the YouTube servers in the US only when you view the video. By clicking on the video, you give your consent to this transfer.

If you are simultaneously logged on to YouTube, this information is assigned to your YouTube member account. You may prevent this by logging out of your member account before visiting our website.

Google respects the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield program of the US Department of Commerce.

For more information on data protection in connection with YouTube, please refer to the data protection regulations of Google..

 

8. Rights of the data subject

You have the right:

  • pursuant to Article 7(3) GDPR, to withdraw the consent given to us at any time. This means that in future we may no longer continue to process the data as based on this consent;
  • pursuant to Article 15 GDPR, to obtain information about your personal data processed by us. More particularly, you may obtain information about the purpose of processing, the category of the personal data, the categories of recipients, to whom your data has been or is disclosed to, the storage period planned, the existence of a right to request from the controller rectification , erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the source of your data if it has not been collected by us, as well as about the existence of automated decision-making including profiling and, if applicable, significant information about its details;
  • pursuant to Article 16 GDPR, to obtain the rectification of inaccurate personal data without undue delay or the completion of your personal data stored with us;
  • pursuant to Article 17 GDPR, to obtain the erasure of your personal data stored with us unless processing is necessary to exercise the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or to establish, exercise or defend legal claims;
  • pursuant to Article 18 GDPR, to obtain the restriction of the processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you deny its erasure and we no longer need the data while you still require it for establishing, exercising or defending legal claims or if you have objected to processing pursuant to Article 21 GDPR;
  • pursuant to Article 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to obtain the transmission to another data controller and
  • pursuant to Article 77 GDPR, to lodge a complaint with a supervisory authority. For this, you may normally contact the supervisory authority of your habitual residence or workplace or our company headquarters

9. Information on your right to object pursuant to Article 21 GDPR

You have the right to object, on grounds relating from your particular situation, at any time to processing of your personal data, which is based on point (e) of Article 6(1) GDPR (data processing for the performance of a task carried out in the public interest) and on point (f) of Article 6(1) GDPR (data processing for the purposes of the legitimate interests); this is also applicable to profiling pursuant to Article 4(4) GDPR based on this regulation.

If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms, or unless processing serves the establishment, exercise or defense of legal claims. If your objection is directed against the processing of data for the purpose of direct marketing, we will stop the processing immediately. In this case, citing a special situation is not necessary. This is also applicable to profiling, insofar as it is related to such direct marketing.

If you wish to make use of your right to object, please send an email to datenschutz@zv.fraunhofer.de.

 

10. Data security

All your personal data is transferred in an encoded manner using the widely used and secure TLS (Transport Layer Security) encryption standard. TLS is a secure and proven standard that is also used for online banking, for instance. You will recognize a secure TLS connection by the additional s after http (i.e., https://..) in the address bar of your browser or from the lock icon in the lower part of your browser, among other things.

Besides, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties. Our security measures are continuously being improved as the technology advances.

 

11. Timeliness and Amendments to this Data Protection Information

It may become necessary to change this data protection information due to the further development of our website and its offers or because of amended legal or official requirements. You may always access and print the latest data protection information on the website at www.fraunhofer.de/en/data-protection-policy.html.